Hello...Hello! 👋🏻
Monday morning email overwhelm? You're not alone.
I get on average 420+ emails a day (80 personal and the rest work).
And I hate email. It's a tax on our time.
I’ve been testing this Gmail prompt in both Claude and ChatGPT-5.
(More about getting the most out of connectors on Wed).
Today's prompt does exactly that: it transforms your Gmail into an automatic task categorizer using the Eisenhower Matrix.
📌 Readers, if you want ALL my tried and tested marketing prompts? 👉Get them ALL here.👈
My Amazon team’s running a FREE ASIN launch session this Thursday.
Seats are limited.
🔥 The Email Triage Prompt
Copy this into ChatGPT or Claude (with Gmail connector enabled):
Use my Gmail connector to review the last 7 days of emails for any actionable tasks or follow-ups. For each task you find, categorize it into the Eisenhower Matrix quadrant:
- Urgent & Important (Do First) – tasks that require immediate attention and are critical
- Not Urgent & Important (Schedule) – important tasks that I should plan for soon
- Urgent & Not Important (Delegate) – time-sensitive but can be handled by someone else or in a simpler way
- Not Urgent & Not Important (Eliminate/Defer) – low-value tasks or ideas with no near-term need
For each email task, list a short description and suggest a next step (e.g. “reply by EOD today”, “calendar block next week”, “assign to X”, or “decide to skip”). Format the output as a clear table or a bulleted list, with a section for each quadrant. Ensure each section is labeled with the quadrant name for clarity.
The MarketingAlec Mega Prompt Guide - Battle-tested AI prompts built for real marketers, by real marketers.
Zero fluff or jargon – just actionable prompts, AI tips, and tools that actually move the needle.
Why This Works 🤓
Cuts decision fatigue: No more staring at 50 emails wondering what's actually important
Forces prioritization: The Matrix prevents everything from feeling "urgent"
Suggests action: You get next steps, not just categories
Saves mental energy: Let AI do the sorting, you do the executing
Quick Setup (2 min) ⏰
Enable Gmail in ChatGPT: Go to Settings → Integrations → Connect Gmail
Run the prompt: Paste it exactly as written above
Review the output: Scan for anything AI missed or miscategorized
Take action: Start with "Do First" quadrant
Cheers,
Alec
P.S. On a Free AI plan? Or IT won’t give you Gmail connector access yet? Screenshot your inbox and upload it with the same prompt. Takes 30 seconds longer and still works.
P.P.S Miss our guide to ChatGPT 5 we launched last week? Download it for free. 👀
