Your calendar is about to become your productivity ally. 💥

AI is just smarter. With large context windows and direct calendar integrations, tools like Claude.ai can now plan, audit, and optimize your schedule.

Sundays are no longer a day of scrambling to find a few hours to do a week's worth of meeting prep…

Here’s how it’s done…

Claude’s New Google Calendar Integration 🎯

Available to all paid Claude.ai users (currently in Beta).

Key Capabilities You Should Know About:

• Event Analysis: Summaries of your schedule with actionable insights and reminders.

• Automated Scheduling: Let Claude manage invites, reminders, and optimal meeting times.

• Meeting Prep: Automatic compilation of Google emails, notes, action items, and documents is a major time saver.

• Time Audits & Visualizations: Quickly see where your time goes and get optimization suggestions.

• Calendar Queries: Direct answers to calendar-specific questions with clickable event references.

📖 [A Good Read] ⚖️ Choose Right: Claude or ChatGPT?

Get Started (It’s Easy) 😉

1. Connect your Google Calendar at [Claude.ai → Connected Apps].
   

2. Start by asking simple questions like:
   

   • "What's my meeting schedule this week?"

   • "Can you audit my time and suggest improvements?"

We’re for the action-takers, remember?

📌 [A Handy Resource] ChatGPT v Claude AI SetUp Guide

Use Cases to Test 🤝

• Personal Productivity: End-of-day summaries merging Google Docs tasks and email follow-ups. Never miss a follow-up again.

• Team Coordination: Automatic follow-up scheduling and reminders.

• Time Management: Clear visual insights into meetings vs. productive focus time.

• Meeting Prep: AI-generated briefs including related emails and docs.

• Workflow Automation: Integration into your existing marketing workflows. I’m working hard to merge Asana and Notion into these new capabilities. I’ll keep you updated in the weeks to come! Explore advanced automation with Zapier, Make, or n8n.

Power Prompts to Try 💬

• Role: As a Project Manager, create a Detailed Weekly Audit of my connected schedule, highlighting inefficiencies, unnecessary meetings, and suggesting actionable improvements. Please deliver as a summary with bullet points and light emojis, avoid jargon, and focus on actionable steps.
  

• Role: Acting as my Assistant, Review my connected calendar for next week and:

  • Block 90-minute deep work sessions for creative tasks

  • Add 15-minute buffers between back-to-back meetings over an hour

  • Schedule email processing time 2x daily

  • Protect 30-minute lunch breaks Monday through Friday

  • Add a daily 30-minute end-of-day wrap-up
    

• Role: As a Productivity Coach, prepare an optimized schedule from my connected calendar for next week, incorporating blocks for deep work, admin tasks, workouts, and meetings, formatted as a bulleted list. Avoid technical terms and ensure clarity and readability. Be upbeat but firm to keep me on task.

📖 [A Handy Read] 💥 Power Prompt: The AI Time Hack That Saved My Sundays

Watch-Outs & Limitations 🚨

• Admin Control: Workspace admins must enable these integrations; check with IT first.

• Scope Limits: Shared calendars are not fully supported yet; works best with personal calendars.

• Other AI’s: Gemini can sync to Team workspaces using @Google Calendar, but it's limited compared to Claude. I expect this to come to ChatGPT and Gemini in the near future. For now, if you are using ChatGPT, use my instructions from Monday. (insert URL)

• Privacy: Claude, ChatGPT, Gemini store secure tokens and don't train on your data by default with a paid plan, but verify your org policies as Calendars contain sensitive data.

Quick Win Challenge ⏱️

Block just 15 minutes on Sunday, connect/upload your calendar, and run one of the power prompts.

Stay productive,

Alec